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Temporary Access

· 3 min read
Lester N. Fabro
Lester N. Fabro
Technical Associate

The Temporary Access feature allows administrators to grant a user additional system access for a limited time. This is useful for temporary assignments, substitutions, or special tasks that require extra permissions.

Once the Temporary Role expires, the additional access is automatically removed. The user’s main role remains applied at all times, and no manual update is required from the administrator.

Required Permission​

  • Edit User - Allows the user to modify existing user account details, roles, access settings, and temporary access configurations.

How to Set Temporary Access​

Follow the steps below on how to set temporary access.

STEP 1. On the Manage User Accounts page, select the user you want to assign temporary access to.

STEP 2. Click the button. The system will redirect you to Assign Temporary Role page.

temporary access button

STEP 3. On the Assign Temporary Role page, under Temporary Role Assignment section, click the button. The Assign Temporary Role prompt will appear.

assign role button

STEP 4. Fill out all the required fields in prompt.

Field NameDescription
Temporary RoleSelect the user role to be assigned temporarily from the dropdown list.
Accessible FromSet the start date when the temporary role will take effect.
Accessible UntilSet the end date when the temporary role will automaticaly expire and the user's main role will resume.

STEP 5. Click the button to save.

assign button

Once assigned, the record will be displayed in the Temporary Role Assignment table.

assign button

How to Edit Temporary Role Access to User​

Follow the steps below to modify the user's temporary access details.

STEP 1 Go to User's Temporary Access record and click the button. The Edit Temporary Role prompt will appear.

edit tempo access button

STEP 2. Update the necessary details in the Edit Temporary Role prompt, then click the button

save edit tempo access button

The system will save the updated information.

How to Delete User's Temporary Access Record​

Follow the steps below to delete a temporary access record.

STEP 1 Go to the user's Temporary Access record and click the button. The Delete Temporary Role prompt will appear.

delete tempo access button

STEP 2. Confirm the deletion in the Delete Temporary Role prompt by clicking the button.

confirm delete tempo access button

NOTE

  • Temporary Access does not replace the user’s main role.

  • This feature helps improve security by limiting access to only when it is needed.