Work From Home (WFH) is a type of leave available within the NUIS Official Business (OB) & Leaves Application module. Users can select the WFH leave type when submitting their leave application. Upon selection, users are required to provide the necessary details and submit attachment(s) based on their work output requirements.

This feature ensures that WFH applications are properly documented, supported with required output attachments, and processed efficiently through the existing leave application workflow in NUIS.

Objective of the WFH Application Module​

The WFH leave feature aims to:

• Provide employees with an organized way to apply for Work From Home arrangements through the OB & Leaves module

• Ensure required work output attachments are submitted for validation

• Streamline approval processes for supervisors and administrators

• Improve transparency in leave monitoring and status tracking

• Maintain centralized records for WFH leave applications

Who Can Access​

The module is accessible to:

• Employees applying for WFH leave

• Immediate supervisors or designated approvers

• HR personnel or administrators for monitoring and reporting

How to Use the Module​

This section provides step-by-step guidance on how to apply for WFH leave, submit required attachments, and track application status in the NUIS OB & Leaves Application module.

Employee Application Process​

Step-by-step process for employees to submit a Work From Home (WFH) leave application, complete required details, upload necessary attachments, and track approval status.

STEP 1. Log in to your NUIS account.

STEP 2. Navigate to the Official Business (OB) & Leave Application module

STEP 3. On the My Leave Applications page, locate and click the New application button.

STEP 4. Select WFH as the leave type in the Application Type required field.

STEP 5. Fill out all the required fields, such as Date Range and the Reason/Remarks.

STEP 6. In the Work from Home Tasks section, enter your wfh output and attach supporting documents each entry. To add WFH output, click the Add button.

STEP 7. Complete the required fields for each WFH task and upload the necessary attachments.

STEP 8. Click the Finalize & Submit button to submit your WFH leave application for approval by your immediate superior.

Save as Draft​

Allows users to save their WFH leave application as a draft before final submission, so they can review, edit, or complete it later

Follow the steps below to save your tasks before final submission.

STEP 1. On the Application Details section, Enable the Save as Draft feature by clicking the Save as Draft toggle.

STEP 2. Complete the required fields for each WFH task and upload the necessary attachments.

STEP 3. Click the Save Draft button to save your tasks as draft.

STEP 4. To continue your application later, go to the My Leave Applications page and clicking the Resume button.

STEP 5. Once all tasks have been completed, disable the Save as Draft toggle.

STEP 6. Click the Finalize & Submit button to submit your WFH leave application for approval by your immediate superior.

How to Approve WFH Applications​

Step-by-step guide for approvers to review, validate, and process submitted Work From Home (WFH) leave applications.

STEP 1. Go to Human Resource > Attendance & Leave Mgmt > Approval of OB & Leave Application

STEP 2. Locate the WFH leave application you want to review, then click the corresponding Validate button.

STEP 3. Review the application details, including submitted tasks and attachment. You may click the attachment links to view supporting documents. Enter your remarks and click the Approve button.

HR Monitoring​

Step-by-step guide for HR personnel to monitor, review, and manage submitted Work From Home (WFH) leave applications for tracking, compliance, and reporting purposes.

STEP 1. Go to Human Resource > Attendance & Leave Mgmt > Approval of OB & Leave Application

STEP 2. In the Approval: OB & Leave Applications page, enable the View All to display all leave applications.

STEP 3. For easier searching, use the filtering feature to quickly locate employees' WFH leave application. Click the corresponding Validate button to view application details, including the WFH Output attachments for verification.

STEP 4. Review all application details, including the WFH file attachments and supporting documents. After reviewing, click the Close button to exit the details view.

The NU Quest Enrollment process has been enhanced to support a more paperless and streamlined experience for applicants.

These updates focus on improving accessibility of enrollment documents, guiding users through the process more effectively, and simplifying payment instructions.

The Temporary Access feature allows administrators to grant a user additional system access for a limited time. This is useful for temporary assignments, substitutions, or special tasks that require extra permissions.

Once the Temporary Role expires, the additional access is automatically removed. The user’s main role remains applied at all times, and no manual update is required from the administrator.

Required Permission​

• Edit User - Allows the user to modify existing user account details, roles, access settings, and temporary access configurations.

How to Set Temporary Access​

Follow the steps below on how to set temporary access.

STEP 1. On the Manage User Accounts page, select the user you want to assign temporary access to.

STEP 2. Click the Temporary Access button. The system will redirect you to Assign Temporary Role page.

STEP 3. On the Assign Temporary Role page, under Temporary Role Assignment section, click the Assign Role button. The Assign Temporary Role prompt will appear.

STEP 4. Fill out all the required fields in prompt.

STEP 5. Click the Assign button to save.

Once assigned, the record will be displayed in the Temporary Role Assignment table.

How to Edit Temporary Role Access to User​

Follow the steps below to modify the user's temporary access details.

STEP 1 Go to User's Temporary Access record and click the button. The Edit Temporary Role prompt will appear.

STEP 2. Update the necessary details in the Edit Temporary Role prompt, then click the Update button

The system will save the updated information.

How to Delete User's Temporary Access Record​

Follow the steps below to delete a temporary access record.

STEP 1 Go to the user's Temporary Access record and click the button. The Delete Temporary Role prompt will appear.

STEP 2. Confirm the deletion in the Delete Temporary Role prompt by clicking the Delete button.

The Assessment Form and Certificate of Registration (COR) have been enhanced with QR Code verification to improve document authenticity and validation. This feature allows users to verify enrollment and assessment details against the latest system data.

The Medical Records module has been enhanced to improve visibility, tracking, and review of patient medical records across terms and patient types.
These updates focus on better data presentation, easier filtering, and improved monitoring of medical activities per term.

Uploading a document or manual in NUIS allows campuses to centralize important academic, administrative, or operational guidelines.
Each document must be categorized properly (e.g., Data Privacy, Quality Management, etc.) so users can easily locate and access them.

Follow the steps below on how to tag a school record as duplicate.

STEP 1. On the Schools list view page, click the corresponding button of the school record you want to update. This will redirect you to the Edit School page.

STEP 2. On the Edit School page, click the Tag as Duplicate button located at the bottom of the page. Once clicked, the Mark as Duplicate prompt will appear for confirmation.

STEP 3. On the prompt, select the Original School in the dropdown and click the Save button.

This document is a living guide for preparing systems, records, and related documentation for an internal audit.

It outlines the initial criteria and the relevant supporting documents to be prepared before the audit. This list is not exhaustive — additional requirements may be added depending on the system’s scope, applicable regulations, and institutional policies.

The ultimate goal is to establish a repeatable and consistent process that ensures audit preparation is carried out efficiently and effectively across all audit cycles.

Splitting a faculty assignment allows a class with multiple schedules to be handled by more than one faculty member.
This is commonly used when the load needs to be shared — for example, the main faculty handles the lecture class, while another faculty member takes the laboratory class.

The SM Affiliates module is used to maintain the official master list of SM companies. This list serves as the reference for identifying the specific SM company associated with a student's SM Affiliate Scholarship. It is part of the TMS and supports accurate and consistent scholarship assignment and management.

How to Access TMS​

STEP 1. Open your web browser and go to: https://tms.national-u.edu.ph

STEP 2. You will be redirected to the TMS login page.

STEP 3. Log in using your email address and password, or sign in using the Microsoft login option.

STEP 4. If using Microsoft login, enter your Microsoft credentials and complete the login process by verifying through Multi-Factor Authentication (MFA).

How to Add SM Company​

STEP 1. Login in your TMS portal.

STEP 2. In your TMS portal, Go to Public menu and select SM Affilliates module.

STEP 3. In the SM Affiliates list view page, click on the Add New button.

STEP 4. . Enter the affiliate's name in the Affiliates field that appears, then select the appropriate group from the Groups dropdown list.

STEP 5. Click the Create button to save the affiliate.

How to Cascade the list of SM Companies to campus?​

After adding or modifying entries in the SM Affiliates list, it is recommended to cascade the updates to ensure the latest data is sent into campus's NUIS.

STEP 1. To cascade the information, click the Cascade to Campus button corresponding to the record that has been modified.

STEP 2. In the prompt that appears, select the target campus or campuses by checking the appropriate boxes, then click the Cascade button to proceed.

How to Edit Affilliates​

STEP 1. In the SM Affiliates module, click on the corresponding button of the record that needs to be modified.

STEP 2. Modify the record in the Affiliates prompt.

STEP 3. Click on the Create button to save changes.

Import File​

Users may also import a file through this module for faster encoding of multiple SM Affiliates. To do this, download the import template by clicking the Download Template button found in the Import File prompt.

Follow the instruction below on how to use this module feature.

STEP 1. In SM Affiliates module, click on the Import button.

STEP 2. Browse the file to be imported and click the Import button.